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Privacy Policy

Thank you for visiting the StratifyPro Strategy website. We are committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you use our website, subscription service, and associated mobile application (collectively, our “Services”). In this Privacy Policy, “we,” “us,” or “our” refers to VNC Technologies c/o StratifyPro.

This Privacy Policy is designed to comply with applicable privacy laws, including but not limited to the California Consumer Privacy Act (CCPA), the Nevada Consumer Privacy Act (NCPA), and the Virginia Consumer Data Protection Act (VCDPA). While this Privacy Policy primarily addresses the privacy rights of United States residents, we are committed to protecting the privacy of all individuals whose personal information we collect.

We may process personal information of individuals located outside the United States, including those subject to the EU General Data Protection Regulation (GDPR) and other applicable data protection laws. In certain cases, we may enter into data processing agreements (DPAs) with our clients to comply with specific data protection requirements. If we have a DPA in place, the terms of that agreement will govern our data processing activities.

Please note that if we are processing your personal information under a DPA, your ability to exercise certain privacy rights may be limited until we receive instructions from our client.

 

Definitions

Personal Information: Information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked to, an individual. This includes information collected online or offline.  

Sensitive Information: A subset of personal information that carries heightened privacy risks. This includes information related to race, ethnicity, religion, political affiliations, sexual orientation, genetic data, biometric data, or health information.

 

Information Collected and Collection Methods

 

Personal Information

We may collect personal information about you in the following ways:

 

Information Provided by You:

  • Subscription and Service Use: We collect information when you register for or use our subscription service and associated mobile application, including:

    • Name

    • Contact information (email address, phone number, billing address, mailing address)

    • Organizational affiliation

    • Job role

    • Payment details (processed securely by our third-party PCI-compliant payment processor)

    • Uploaded or posted content

    • Support requests, feedback, or other submissions

  • Direct Interactions: We collect information when you interact with us, including:

    • Name and email address for demo requests

    • Feedback, inquiries, or other communications (email, online chat, phone)

    • Any additional personal information provided directly

 

Information Collected Automatically:

  • Online Service Usage: We automatically collect information about your use of our online services, including:

    • Browser session, IP address, geographic location, internet service provider

    • Clickstream data, device and network information, page views, session length, acquisition sources, search queries, browsing behavior

    • Information about your access and use of our services (cookies, communications, access times, browser type, operating system, referral source, internet service provider domain)

    • Additional personal information indirectly provided through service usage

 

Information Received from Others:

  • User-Generated Content: Our subscription service allows users to input personal information about others, which may include information about you.

  • Data Imports: Information about you may be imported from other business applications.

  • Third-Party Sources: We may receive personal information about you from third parties, such as your employer.

 

Sensitive Information

We do not actively seek sensitive personal information. If such information is required for legal purposes, we will obtain explicit consent prior to collection and use it only as permitted by law.

 

Retention of personal information

  • Retention Period: Personal information will be retained for a reasonable period commensurate with the purpose for which it was collected, as specified in our Terms of Service and this Privacy Policy, or as required to fulfill legitimate business objectives.

  • Legal and Contractual Obligations: We will retain personal information as necessary to comply with applicable laws, regulations, and contractual obligations.

  • Data Deletion: Upon request, we will delete personal information unless its retention is required by law or contract. In instances where complete deletion is impracticable, we may anonymize the data.

  • Individual Rights: For a comprehensive understanding of your rights and how to exercise control over your personal information, please refer to the section titled "Your Rights and Controlling Your Personal Information."

 

Why We Collect, Hold, Use, and Disclose Personal Information

We may collect, hold, use, and disclose personal information for the following purposes:

  • To Facilitate Service Access and Delivery: Enabling you to access and utilize our Service, establish customer accounts, and provide, maintain, and enhance Service features and functionality.  

  • Application Access and Use: Permitting access to and use of our associated applications.

  • Communication and Updates: Contacting you regarding our Services, including the transmission of legal notices and modifications to our legal documentation, such as terms and conditions and this Privacy Policy.

  • Administrative and Financial Management: Internal recordkeeping, administrative tasks, invoicing, and billing operations.

  • Business Development and Analytics: Conducting analytics, market research, and business development initiatives to optimize, personalize, and improve our Services, associated applications, and social media platforms.

  • Customer Benefits: Offering additional advantages, such as promotional discounts.

  • Marketing and Advertising: Delivering promotional materials about our products and services, as well as other potentially relevant information, aligned with your communication preferences.

  • Legal Compliance and Dispute Resolution: Adhering to legal obligations and addressing potential disputes.

  • Employment Considerations: Evaluating employment applications for open positions within our organization.

  • Other Permitted or Required Uses: Processing personal information as authorized or mandated by law.

 

Disclosure of Personal Information

We are committed to protecting your privacy and will never sell your personal information to a third party. However, we may disclose personal information to certain third parties under the following circumstances:

  • To Facilitate Service Delivery: We may share your information with trusted third-party service providers who assist us in operating our website and delivering our services to you. This includes, but is not limited to:

    • Data cleansing and analysis providers

    • Data storage, web hosting, and server providers

    • Maintenance and technical support providers

    • Marketing and advertising service providers

    • Professional advisors (e.g., legal and financial)

    • Payment processing providers

  • To Authorized Entities: We may disclose your information to our employees, contractors, affiliated entities, or potential agents or business partners solely for legitimate business purposes.

  • Business Transactions: In the event of a merger, acquisition, or asset sale, we may disclose your information to the relevant third party, provided appropriate safeguards are in place to protect your privacy rights.

  • Legal Compliance: We may disclose your information to courts, tribunals, regulatory authorities, or law enforcement officials as required by law or in connection with legal proceedings. This includes instances where you fail to pay for services or where disclosure is necessary to establish, exercise, or defend our legal rights.

  • Analytics and Research: We may use third-party data collection and processing services, such as Google Analytics or Facebook Pixel, to gather user data for website analytics and market research. These third-party providers have their own privacy policies which you can access through the provided links.

  • Other Legitimate Disclosures: We may disclose your information to other third parties as permitted or required by law, such as in response to a subpoena.

 

Global Disclosure:

In certain instances, third-party service providers may store, transfer, or access your personal information outside of your state, country or jurisdiction, including anywhere in the world. We will only disclose your information to countries with data protection laws that offer substantially similar protections as our own (e.g., Various consumer privacy acts in the United States). Additionally, we will take all reasonable measures to ensure that any overseas recipient abides by these principles.

 

Your rights and controlling your personal information

Your Choice: By providing personal information to us, you consent to our collection, use, disclosure, and retention of such information as outlined in this Privacy Policy. However, you are under no obligation to provide personal information, and your decision not to do so may limit your ability to access or utilize certain Services.

Information from Third Parties: If we receive personal information about you from a third party, we will treat it in accordance with this Privacy Policy. Third parties providing personal information about others must ensure they have obtained the necessary consent.

Anonymity: Where feasible, we will offer you the option to remain anonymous or to use a pseudonym when interacting with us.

Opt-Out and Unsubscribe: You may opt out of marketing communications or request to restrict certain data processing by contacting us using the details provided at the end of this Privacy Policy or by following the unsubscribe instructions in the communication.

Access to Personal Information: You have the right to request access to the personal information we hold about you. We may require verification of your identity and authorization to process such requests. An administrative fee may apply. In certain circumstances, we may lawfully deny access, in which case we will provide a written explanation. If access is granted, we will provide the information within a reasonable timeframe.

Correction of Personal Information: If you believe that any personal information we hold about you is inaccurate, incomplete, or misleading, please contact us. We may request verification of your identity and authorization to process such requests. We will take reasonable steps to correct the information promptly, unless legally prohibited, in which case we will provide a written explanation.

Additional Rights for Individuals Under the GDPR: If you are using our Services in connection with a business client's account and are subject to the General Data Protection Regulation (GDPR), you may have additional rights, including but not limited to the right to erasure, data portability, and restriction of processing. To exercise these rights, please contact the data controller (i.e., your business client). We will cooperate with the data controller to fulfill your request.

Complaints: If you have a complaint about our handling of your personal information, please contact us using the details provided below. We will investigate your complaint and provide a written response outlining our findings and any corrective actions taken. You also have the right to lodge a complaint with the relevant data protection authority.

 

Data Security & Protection

We are committed to safeguarding the personal information we collect. To protect against unauthorized access, disclosure, alteration, or destruction, we have implemented robust physical, electronic, and administrative safeguards. Access to personal information is restricted to authorized personnel who are bound by confidentiality obligations.

We maintain data retention policies and securely destroy or de-identify personal information when it is no longer necessary for our purposes or as required by law.

While we strive to protect personal information, we cannot guarantee the security of information transmitted over the internet. The transmission of data is at your own risk.

 

Cookies

We may utilize cookies within our online Services. A cookie is a small text file stored on your device to record preferences. While cookies do not inherently capture personally identifiable information like your email address, they do track usage patterns and can recognize your device upon return visits. This data may be linked to personal information you subsequently provide.

Additionally, cookies enable targeted advertising through platforms such as Google and Facebook. These platforms may display our advertisements on your social media and online platforms based on cookie data.

You have the option to block cookies through your browser settings. However, please note that disabling all cookies, including essential ones, may restrict access to certain functionalities of our online Services.

 

Links to Third-Party Websites

Our Services may contain links to third-party websites. These links are provided for your convenience only and do not constitute an endorsement or representation by us regarding such third-party websites. We have no control over the content, privacy practices, or terms of use of these third-party websites.  

We encourage you to review the privacy policies and terms of use of any third-party website

you visit. Your use of any linked website is entirely at your own risk.

 

Updates

Updates to this Privacy Policy

This Privacy Policy is subject to periodic updates. We will post any revisions to this document on this same webpage. In the event of significant changes, we will provide you with more prominent notification through email or an in-service pop-up notification.

We encourage you to periodically review this Privacy Policy for any updates, regardless of notification.

 

Contact Information

For any inquiries or communications regarding this Privacy Policy or our handling of your information, please contact our designated Privacy Officer:

The Privacy Officer
VNC Technologies c/o StratifyPro
2317 Ember Woods Dr
Keller, TX 76262

Email: privacy@StratifyPro.com

Privacy Policy Version: v1.01

Last Updated: August 4, 2024 (EDT)

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